Administrative Assistant Job at RTI International

POSITION: Administrative Assistant
ORGANIZATION: RTI International
LOCATION: Dar es salaam
DEADLINE: Not Specified

JOB QUALIFICATIONS

• Degree in front office management/ general office administration/ logistics/ procurement or an equivalent 3 years’ experience or equivalent combination of education and experience.
• Experience working for a USAID funded international projects preferred.
• General background, understanding of and experience in front office management, logistics and in providing administrative support preferably with an international organization.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook.
• Detailed oriented, attention to detail.
• Excellent interpersonal skills and demonstrated ability to work in a team and to learn complex procedures.
• Ability to work independently, prioritize tasks and take initiative.
• Demonstrated numeric and basic accounting skills.
• Ability to work effectively under pressure and meet deadlines.
• Local candidates preferred.
• Fluency in both written and spoken English.
  

JOB DUTIES/RESPONSIBILITIES

• Support travel logistics for staff, consultants and other visitors, including visas, airport transfers and lodging bookings.
• Facilitate all transport requests by application of an optimal usage between taxis and vehicle hires.
• Ensure all transport documentation is well filed both electronically and in hard copies. This includes weekly taxi consumption summaries and weekly vehicle work tickets.
• Provide events, workshops and training logistical and administrative support.
• Perform front office duties – receive visitors and manage the reception area.
• Work closely with the Director of Operations in providing support for specific procurement requests.
• Receive and distribute messages from telephone/email as appropriate, taking clear messages and conveying them in a timely manner.
• Collaborate with the Director of Operations to ensure systems are in place to support administrative functions.
• Maintain accurate and updated subject files both hard and soft filing systems to manage in-coming and out-going correspondences, as well as maintain an updated data base of project contacts.
• Ensure that all the applicable office utilities are provided to staff in a timely manner.
• Maintain and track office and kitchen supplies, ensuring timely re-stocking as applicable.
• Maintain an updated appointment calendar either manually or electronically and on Share Point, as applicable.
• Support coordination of internal and external program meeting needs. 
• Provide general office administration support that covers office cleanliness and provision of staff utilities.
• Institute a system for booking meeting rooms, physically confirming meeting room set up and provision of administrative support for such meetings including ensuring signed participants lists are available.
• Support office building repairs and maintenance.
• Submission of timesheets and approved leave forms.
• Petty Cash maintenance by being the custodian of the office petty cash float.
• Perform other duties as assigned by Program Management.
  

APPLICATION 

APPLY HERE